Executive, Group Administration - Mailroom

Job Responsibilities:

• Manage mailroom operations including ensuring the prompt & accurate distribution of incoming mail packages & franking/posting/courier of outgoing mails and all other activities related to mail operations e.g. recording, sorting, coordinating with vendors and staff.
• Required to perform external dispatch from time to time
• Manage subscriptions, deliver local & foreign newspapers, periodicals, magazines, etc.
• Coordinate tender & RFQ processes; receive & record tender documents, arrange for admin rep in tender opening
• Negotiate for best rates, review/award contracts for mail handling such as Fedex, DHL, local courier services, etc.)
• Record incoming mails & inform recipient to collect daily.
• Process related invoices & cost charging for approx. 20 entities
• Mailroom budget and expenses tracking and monitoring; maintain cost efficiency
• Manage dispersing of corporate passes (zoo, bird park, etc.)
• Raising of PRs / PVs / approval papers when required
• Running reports for analysis; budget monitoring; process reviews & control etc.
• Support multiple site mailroom as and when required
• Access card programming and processing
• Any other ad-hoc duties as and when required

Period:

• Permanent

Location:

• Tanjong Pagar

Working Hours:

• Mon to Fri: 8.30am to 6pm

Salary:

• Up to $3800

Job Requirements:

• Minimum GCE 'A' level, or equivalent.
• At least 2 years of relevant experience, preferably with mailroom and admin support experience.
• Knowledge of SAP will be advantageous.
• Meticulous, well-organized and self-motivated.
• Good communication and strong follow up skills.
• Proficient in Microsoft Office (Excel, Word and Outlook).

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, Shenton House #19-01, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg