Contract Administration Specialist (HR Resourcing)

Job Description:

Technology Infrastructure Server Platform

• Gather headcount demands and job details
• Submit application and work closely with them on any changes to be made
• Once hiring commences, retrieve all CVs and send to recruitment agency for screening
• Trigger 2^nd submission and kick-start pre-employment checks for shortlisted candidates
• Review training agreements to ensure that details are accurate and sign off
• Submit details and follow up on missing documents e.g. Degree cert
• 1^st day onboarding and track completion of compulsory training modules
• Prepare documents for post-employment checks, weekly listing checks and monthly checks
• Liaise with RM, recruitment agency and inform on conversions, resignations, and contract end
• Work with recruitment agency on replacement candidates (if any)
• Track completion of monthly progress reports by supervisors and trainees
• Claims submission : prepare claims form, supporting documents and check on rejected claims
• Track reimbursements for individual trainees
• Verify monthly timesheets and claims for payment to recruitment agency

Technology in Finance Immersion Programme

• Gather headcount demands and job details
• Work with BU and RMs to firm up programme details such as evaluating structured training providers, finetuning prerequisites etc.
• Liaise with Legal and BU reps on the T&Cs
• Assist with the marketing for the programme
• Work with on the offer and onboarding: Track offer status, training period and any special arrangements
• Trigger 2^nd submission on Taleo and kick-start pre-employment checks for shortlisted candidates
• 1^st day onboarding and track completion of compulsory training modules
• Liaise with RMs and OD on conversions and inform recruitment agency and on resignations
• Prepare documents for post-employment checks, weekly listing for checks
• Work with and RMs on the completion of checklist by trainees and supervisors
• Follow up on payment of invoices when necessary

Others:

• Work onboard contractors from resource augmentation vendors using OP
• Arrange for signing for each contractor
• Work with BU to ensure governance of timesheets and ensure invoices are accurate
• Arrange for payment of the invoices timely
• Prepare report monthly for reporting to department
• Work with Financial Control team on accruals etc as required

Period:

• 1 year contract (renewable, depend on performance)

Location:

• Raffles Place

Working Hours:

• Mon to Fri: 9.00am to 6.30pm

Salary:

• Up to $3000 depend on experience

Job Requirements:

• Minimum Degree in HR / Business and any relevant studies
• Preferably with HR / strong Admin experience

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, Shenton House #19-01, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg