Temp Executive Assistant cum Personal Assistant

Responsibilities:

• Provide high level, confidential executive support services to the PVC/CEO including diary management that encompasses all arrangements associated with organising internal and external meetings.
• Efficiently and effectively manage all matters associated with the day-to-day activities of PVC/CEO. These include but are not limited to:
  • Attending to all telephone calls
  • Managing all incoming and outgoing correspondence using the UON electronic document management system
  • Ensuring that appropriate and timely actions are taken/followed up on correspondence and matters that come for the attention of the PVC/CEO Quality and Enhancement including PVC OFFICE committees.
  • Drafting, and distribution of correspondence including letters, memos, reports and presentation material.
  • Document preparation using Word, Excel, PowerPoint and Adobe and other programs for a variety of audiences and purposes.
  • Provision of papers, briefing material and other documentation relating to appointments and meetings for the PVC/CEO Quality and Enhancement and PVC OFFICE committees
  • Organising meetings for committees and the PVC/CEO with internal and external stakeholders
  • Managing office facilities and supplies including kitchen and catering, maintenance servicing, ITC support and procurement of supplies.
  • Support the communication and team building within PVC OFFICE by organizing regular meetings, events and communications.
• Ensure flow of documentation relevant to the PVC/CEO through the Portfolio and relevant committee structures.
• Collate, store and highlight PVC/CEO actions and meeting papers for review by the PVC/CEO.
• Provide maintenance of relevant databases, preparation of presentations and other relevant support functions.
• Ensure that conference and travel arrangements for the PVC/CEO are managed effectively.
• Organise itineraries, visa requirements and conference registration as required.

Contractual Period:

• 1 Month Temp (extendable and convertible)

Location:

• Suntec City
• 5 Minutes Walk from Esplanade/Promenade MRT 

Working Hours:

• Monday to Friday  9am to 5.30pm (flexible hours can be arranged)

Salary:

• Up to $3500

Requirements:

• Minimum diploma with at least 3 years relevant experience

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

joanna@successhrc.com.sg (Reg No: R1107386)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, Shenton House,
#19-01 Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg