Receptionist cum Administrator

Responsibilities:

• Reception and phone system duties. Mailroom responsibilities such as franking of outgoing mails, sorting and distribution of incoming mails.
• Coordination with delivery agents and drivers for despatch services. Schedule and arrange local and international courier documents.
• Manage room bookings, schedule meetings and appointments.
• Stock maintenance and monitoring of stationeries, copier papers, toners, bottled water, beverages, pantry supplies.
• Renew quarterly car season parking for HODs.
• Support in invoice processing for payment.
• Assist with facilities management and office administration functions, including but not limited to:
  • Pest Control Servicing
  • Name Card Printing
  • Corporate Mobile Line Contract Renewal for Staff
  • General upkeep of office and maintenance of office equipment.
  • Upkeeping of lightings and aircon.
• Handle COO Travel Arrangements from booking of hotel accommodations, flight reservations to ground transportations as required.
• Manage business travel and expense claims for COO.
• Liaison with Building Management for Fire Evacuation Drill twice a year.
• Leave cover when receptionist at Marina One office is on leave.

Period:

• Permanent

Location:

• Suntec

Working Hours:

• Mon– Fri: 8.40 am – 5.30 pm

Salary:

• Up to $3,700 + VB

Requirements:

• Able to work independently while adhering to established standards and procedures.
• Always maintain a professional and polished appearance
• Possess exceptional communication and interpersonal skills.
• Exhibit strong organizational and time management skills.
• Handle confidential information with utmost discretion.
• Friendly and positive attitude towards guests and team members.
• Able to multi-task
• Able to come back to office during weekend for office maintenance works, if needed (will be compensated)

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

nicholas@successhrc.com.sg (Reg No:R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg