Contract Staff, Property Service Management @ Raffles Place

Job Description:

• Assist in procurement activities for Property Management Department
• Arrange for tender boxes to receive submissions and lock up boxes at closing time; book room and liaise with Finance for witnessing
• Assist in sending pre-qualification forms to vendors, check that all submitted forms are complete and perform role of a librarian' for prequalification documents
• Follow up with vendors and track collection of insurance certificates from vendors
• Check and verify Approval Papers and Letter of Awards prepared and ensure it is in order before passing to HOD for signing.
• Prepare department meeting minutes of meeting
• Submit reports: collate and coordinate all periodic MO submissions to other divisions
• Payment processing
• Distribute invoices for signatures
• Support the team In preparing expense analysis vouchers for business units
• Perform general administrative functions such as order stationery, file documents, arrange off-site document storage, track training hours and consolidate customer feedback for department
• Assist in any other administrative duties as assigned

Duration:

• 6 months contract

Working Hours:

• Mon to Fri, 9am to 6pm

Location:

• Raffles Place

Salary:

• up to $2500 

Qualifications:

• Higher NITEC or equivalent
• Proficient in MS Office applications
• At least 3 years' experience in administration support: preferably in property management industry
• Ability to contribute as a team in a fast-paced environment.
• Candidates with customer service experience will have an added advantage