Contract Executive (Admin) Corporate Team @Harbourfront

Job Responsibilities:

• Generate and organise Purchase Orders for all teams; from seeking approval of PO to issuance of PO;
• Coordinate the creation of a new vendor, as and when needed;
• Handle claims processing for entire office; including checking that the claims and cheque requisitions are compliant with approval-related papers;
• Check that all figures tally across all transport-related and travel-related documents;
• In preparation for the payment processing, to match all invoice-related information with the related POs or supporting documents. And, the organizing of the payment requisition-related details;
• Coordinate the payment requests approvals by the designated authorities
• Coordinate final bank payment approvals by the designated authorities
• Support Central Treasury-related matters and documentations
• Support queries and provide assistance on matters relating to the above areas
• Highlight to Admin in the event of discrepancies
• Filing (physical and digital filing as required) of all other documents.

• Map current processes;
• Map future state processes;
• Pilot and improve intended future state processes.

• Preparation for corporate audit 2021
• Fixed & Minor Assets-related management e.g. records management, tagging exercise for
• all teams;
• Safe management measures and procedures;

• Order Stationery (check inventory every 4 weeks);
• Manage pantry supplies (check inventory every 4 weeks);
• Checking and collecting of incoming mails and distribute to relevant departments;
• Printing of name cards
• Administration of workstations, pedestals and lockers
• Cleaning services
• Electrical & mechanical/fixture maintenance
• Air conditioning servicing
• Vendor-related and contract-related liaison and engagements for the above areas

• $3,000 to $4,000 (depend on experience)

• Mon to Fri:  8.30am to 6pm

• 1 Year 

• Harbourfront 

• Min Diploma/Degree holder
• Candidate must possess at least a Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Finance/Accountancy/Banking, Business Studies/Administration/Management or equivalent.
• At least 3 year(s) of working experience in the Accountancy, Administration, Office Services, etc., is required for this position.
• Preferably Junior Executives specializing in Finance - Audit/Taxation, Clerical/Administrative Support, Accountancy or equivalent.
• Contract position for 1 Year available.

In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom

tracy@successhrc.com.sg (Registration no: R1327243/R1107390)