Contract Admin Executive, Corporate Dept @Harbourfront
  • 04-May-2021
  • Contract
  • $ 3,500
• Contract
• Harbourfront
• Office hours
• Up to $3,500
Jobs Details

Job Descriptions:

  • Support procure-to-pay processes and services for the entire office
    • Generate and organise Purchase Orders for all teams; from seeking approval of PO to issuance of PO;
    • Coordinate the creation of a new vendor, as and when needed;
    • Handle claims processing for the entire office; including checking that the claims and cheque requisitions are compliant with approval-related papers;
    • In preparation for the payment processing, to match all invoice-related information with the related POs or supporting documents. And, the organizing of the payment requisition-related details;
    • Coordinate the payment requests approvals by the designated authorities
    • Coordinate final bank payment approvals by the designated authorities
    • Support Central Treasury-related matters and documentations
    • Support queries and provide assistance on matters relating to the above areas
    • Highlight to Admin in the event of discrepancies
    • Filing (physical and digital filing as required) of all other documents.


  • Support working sessions for digitalisation and automation of existing procure-to-pay workflow:
    • Map current processes;
    • Map future state processes;
    • Pilot and improve intended future state processes. 


  • Support AD Corporate in discharging Admin processes :
    • Preparation for corporate audit 2021
    • Fixed & Minor Assets-related management e.g. records management, tagging exercise for all teams;
    • Safe management measures and procedures;


  • Support AD Corporate in delivering Admin and Office services
    • Order Stationery (check inventory every 4 weeks);
    • Manage pantry supplies (check inventory every 4 weeks);
    • Checking and collecting of incoming mails and distribute to relevant departments;
    • Printing of name cards
    • Hot-desking arrangements support and administration (workstations, pedestals, lockers and related resources)
    • Cleaning of services
    • General facilities, electrical & mechanical/fixture maintenance
    • Air conditioning servicing
    • Access cards management
    • Vendor-related and contract-related liaison and engagements for the above areas


  • Undertake any other responsibilities and duties as assigned.



  • 12 months



  • Harbourfront


Working Hours:

  • Mon to Fri: 8.30 am to 6 pm



  • Up to $3,500 (depending on experience)



Job Requirements:

  • Minimum Diploma or Degree holder.
  • Experience in accounting-related and procure-to-pay (P2P) processes and practices
  • Experience in office administration, facilities/services-related support and claims management
  • Working familiarity with P2P-related digital/IT systems
  • Proficiency in Microsoft Word, PowerPoint and Excel
  • Attention to detail
  • Ability to track multiple ongoing projects/assignments meticulously, and to meet tight deadlines while remaining flexible and adaptable
  • Ability to work independently and resourcefully at the same time being a team-player and team-builder



In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom


Interested applicants, kindly email your detailed resume (MS Word format is preferred): (Reg No: R1107390)


Please ensure that applications sent through email are no bigger than 1Mb.


We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.


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