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Contract Admin Executive, Corporate Dept @Harbourfront
  • 04-May-2021
  • Contract
  • $ 3,500
• Contract
• Harbourfront
• Office hours
• Up to $3,500
Jobs Details

Job Descriptions:

  • Support procure-to-pay processes and services for the entire office
    • Generate and organise Purchase Orders for all teams; from seeking approval of PO to issuance of PO;
    • Coordinate the creation of a new vendor, as and when needed;
    • Handle claims processing for the entire office; including checking that the claims and cheque requisitions are compliant with approval-related papers;
    • In preparation for the payment processing, to match all invoice-related information with the related POs or supporting documents. And, the organizing of the payment requisition-related details;
    • Coordinate the payment requests approvals by the designated authorities
    • Coordinate final bank payment approvals by the designated authorities
    • Support Central Treasury-related matters and documentations
    • Support queries and provide assistance on matters relating to the above areas
    • Highlight to Admin in the event of discrepancies
    • Filing (physical and digital filing as required) of all other documents.

 

  • Support working sessions for digitalisation and automation of existing procure-to-pay workflow:
    • Map current processes;
    • Map future state processes;
    • Pilot and improve intended future state processes. 

 

  • Support AD Corporate in discharging Admin processes :
    • Preparation for corporate audit 2021
    • Fixed & Minor Assets-related management e.g. records management, tagging exercise for all teams;
    • Safe management measures and procedures;

 

  • Support AD Corporate in delivering Admin and Office services
    • Order Stationery (check inventory every 4 weeks);
    • Manage pantry supplies (check inventory every 4 weeks);
    • Checking and collecting of incoming mails and distribute to relevant departments;
    • Printing of name cards
    • Hot-desking arrangements support and administration (workstations, pedestals, lockers and related resources)
    • Cleaning of services
    • General facilities, electrical & mechanical/fixture maintenance
    • Air conditioning servicing
    • Access cards management
    • Vendor-related and contract-related liaison and engagements for the above areas

 

  • Undertake any other responsibilities and duties as assigned.

 

Period:                                                                                 

  • 12 months

                                                                    

Location:

  • Harbourfront

 

Working Hours:

  • Mon to Fri: 8.30 am to 6 pm

 

Salary

  • Up to $3,500 (depending on experience)

 

 

Job Requirements:

  • Minimum Diploma or Degree holder.
  • Experience in accounting-related and procure-to-pay (P2P) processes and practices
  • Experience in office administration, facilities/services-related support and claims management
  • Working familiarity with P2P-related digital/IT systems
  • Proficiency in Microsoft Word, PowerPoint and Excel
  • Attention to detail
  • Ability to track multiple ongoing projects/assignments meticulously, and to meet tight deadlines while remaining flexible and adaptable
  • Ability to work independently and resourcefully at the same time being a team-player and team-builder

 

 

In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom

 

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1107390)

 

Please ensure that applications sent through email are no bigger than 1Mb.

 

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

 

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg