Contract Executive (Contracts & Procurement Dept) @Tanjong Pagar

Job Descriptions:

• Preparation of tender and quotation document including drafting of schedule of pricing table, specifications, liaising with various stakeholders to get information for compilation of the document
• To look for information on prevailing requirement and guidelines (eg. fire safety code, Singapore Standards for works required under tender/quotation, market practices, etc)
• To source for new vendors to be invited for tenders/quotations
• Carry out pre-qualification of vendors in iSupplier including liaising with vendor and helping them in the self-registration on iSupplier
• Put up pre-qualification form for approval including filling up of all information required and conducting financial evaluations of all vendors proposed to be invited
• Assist to arrange tender briefing including preparing presentation slides and liaising with parties who needs to attend the briefing
• Assist to arrange showround with site teams, prepare Letter of Invitation and to call vendors to inform them of the invitation
• Assist to evaluate tender/quotation bids received including check of supporting documents submitted and any outstanding documents which are not submitted, any deviations submitted by tenderers, any arithmetical errors etc
• Assist to prepare Price Quality Measurement and price comparison tabulation
• Assist in drafting of request for approval for shortlisting of tenderers, issuance of multi-round clarifications, etc
• Assist to arrange for tender interviews, including preparation of list of enquiries required to be clarified by the tenderers   
• Assist in preparation of recommendation paper including justification for recommendation to award
• Preparation of Letter of Acceptance to be vetted and signed and issued to the successful tenderer and ensure receipt of insurance policies and performance bond required
• Preparation of variation order including liaising with initiating party on the requirement for the variation order, getting quotes from contractors and compare with current contract rate/SOR and put up for approval
• Assist in contract and change order creation in Zycus and Yardi
• And other procurement and contract management related tasks which may be assigned

Period:

•      6 – 12 months                                                        

Location:

• Tanjong Pagar

Working Hours:

• Mon to Fri: 8.30am to 6pm

Salary

• $3,200 - $4,000

Job Requirements:

• Degree in Quantity Surveying/Building/Estate Management or equivalent
• 3-5 years of relevant working experience in procurement/contracts management/supply chain functions
• Familiar with facility management hard and soft services, building renovation and upgrading works
• Possess analytical skills and able to communicate clearly in both written and verbal
• Patient, meticulous, result oriented and possess strong sense of integrity
• Able to multi-task and possess strong sense of urgency to complete tasks efficiently
• Proficient in software including Microsoft Words, Excel and PowerPoint
• Good team player

In lieu of physical interviews, we will be conducting virtual interview, i.e. Skype/WhatsApp/Facetime/Zoom

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

tracy@successhrc.com.sg (Reg No: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg